Title deed identity match Workflow Guide
A title-deed identity-match workflow starts with the current registered owner data and the identity document that will be used for the transaction. Names, identity/passport/foreign-number data and the exact property identifiers must be consistent enough for TKGM to link the person and title.
If a representative acts, verify the power of attorney and the representative’s identity as a separate authority chain. A correct seller name does not cure a representative whose mandate is expired, incomplete or does not cover the intended property act.
Transliteration differences, renewed passports, name changes or corporate signatories need supporting records rather than informal assumptions. Stop and resolve a material mismatch before appointment/payment instead of hoping it will be accepted at closing.
Start with the registered rights holder, not merely the name on the sales file
Identity matching on a title record is more than comparing two spellings. The file should answer two separate questions: who is the rights holder currently registered, and who will sign or lawfully represent that person at closing? Obtain a current official title record through Web Tapu or the appropriate TKGM channel and compare the legal name, Turkish identity number or foreign identity/passport details as applicable, and the nature of the registered right. If the seller is a company, an estate or several co-owners, the evidence path changes and a single person's ID cannot complete the check.
When a foreign passport, Turkish translation and older registration spell the name differently, do not reconcile the discrepancy by typing one preferred version into the file. Collect the document that connects the variants: prior and current passports, an official name-change record, civil-status evidence, certified translation or another authoritative bridge. The purpose is to create a connection an independent reviewer can follow. Phonetic similarity or a matching birth date is not a substitute where ownership identity is uncertain.
Separate owner identity from representative authority
When an attorney-in-fact appears, verify the principal against the title first, then the representative's identity, then the scope of the power of attorney. A genuine power granted by the correct person may still fail to authorise sale of this property or receipt of its price. Read the property description, powers granted, document date and any limitations or termination. For foreign powers, check the authentication and Turkish-translation requirements accepted by TKGM rather than relying on a translated scan supplied by an intermediary.
Where title belongs to a company, a director's identity card does not prove authority to dispose of company property. Review the trade-registration and signature/representation evidence showing who may bind the company on the relevant date. If the property is co-owned, document each share and establish which owners will participate directly or how valid authority has been given for representation.
Match the person to the correct property record
After proving the person, connect that identity to the exact asset: province, district, neighbourhood, ada/parsel, bağımsız bölüm and arsa payı where relevant. A seller's name appearing on a title document does not eliminate the possibility that the document relates to another unit also owned by that person. A good worksheet therefore carries party identity and property identity together and reconciles both with the transfer application before closing.
Review annotations and encumbrances separately. A matched name does not mean the asset is free of mortgage, attachment or third-party rights. Identity matching is one due-diligence control, not a replacement for the takyidat review, authority check or tax and banking documents required by the transaction.
Repeat the check when the signature is actually given
At closing, compare the original identity document or accepted verification method with the record, especially when time has passed since the first review. Record a renewed passport or changed document number and keep the bridge to the earlier evidence. If a different representative appears, a new power of attorney is produced, or the identifier can no longer be reconciled, move the file back to verification rather than overlooking the issue because an appointment is imminent.
A defensible record does not simply say “match.” It states which fields were compared, the source of each value, the date the source was retrieved and who performed the check. Where a discrepancy was accepted, record the reason and supporting instrument. This converts identity matching from an informal impression into an auditable control.