Closing-Day Check for Notary documentation On closing day, notarial documents supporting a property transaction must still match the final parties and act. Recheck identity details, document date/number, scope of any power of attorney and whether the exact sale/purchase/title action and property are covered.
For foreign-origin documents, confirm that required legalization/apostille and certified translation steps were completed in the form accepted for the transaction. A previously accepted copy for another purpose is not automatically sufficient for today’s title action.
Use the final document set that will actually be presented at closing and compare it with the appointment/title file. Last-minute replacement of a power, translation or annex should trigger revalidation before funds are released.
Power of attorney, authentication and translation
Signature notarisation is not proof of title ownership or authority for every financial act; ownership and registered restrictions remain matters for the current TKGM record. Reconcile them with the final signing version before transferring funds or rights. A notarised document is not valid for every property transaction merely because it carries a stamp. When a power of attorney is used, its wording must cover the required disposition and relevant property or authority, and the principal and attorney identities must match.
TKGM has specific rules for powers issued abroad; depending on the issuing country and authentication route, an Apostille or consular authentication may be required, together with an accepted notarised Turkish translation. If a party does not know Turkish, land-registry procedures also contain rules for a sworn interpreter. The key is not merely that a signature or advertisement exists, but that the person acting had the legal capacity and authority for that act, on that date and within that scope. Preserve the accepted original or copy, reference and date and check for any later revocation or limitation. On closing day use fresh evidence for facts that can change: party identity, representative authority, registry and restrictions, payment status and expiring documents.
Advertising, brokerage and representation authority
Reconcile them with the final signing version before transferring funds or rights. Where a broker is involved, check the brokerage authorisation and office record, then independently verify the registered owner and any representative through TKGM evidence. For a company, use MERSİS and the Trade Registry Gazette/registry to identify the legal name, representation structure and published changes, and match the signer to a current authority document or resolution. A change of manager, authorised signatory or signature scope must trigger a fresh authority check before commitment.
Advertising authority, brokerage authority and corporate authority are three different questions. The Ministry of Trade introduced EİDS identity verification and then real-estate advertisement authorisation; advertisement-authority verification became mandatory from 1 January 2025. That proves the route by which an advertisement may be published, not an automatic power for the broker to sell the property, receive the price or sign for the owner. The key is not merely that a signature or advertisement exists, but that the person acting had the legal capacity and authority for that act, on that date and within that scope. On closing day use fresh evidence for facts that can change: party identity, representative authority, registry and restrictions, payment status and expiring documents.
Property identity and the current registry
Web Tapu allows applications for transactions such as sale, mortgage and inheritance transfer, but it does not make an earlier registry copy current evidence. Reconcile them with the final signing version before transferring funds or rights. If a representative acts, check the representation document against the party’s identity, scope of authority and transaction type. A mismatch in unit, share, owner or a newly added restriction requires the file to be reconciled again before payment or completion.
The key is not merely that a signature or advertisement exists, but that the person acting had the legal capacity and authority for that act, on that date and within that scope. The current TKGM land-registry record is the starting point for proving the owner and the property; an old title-deed copy or an advertisement is not a substitute. Match the name and identity or legal-entity details, province, district, neighbourhood, ada/parsel and the independent-unit number where applicable. Read mortgages, attachments, annotations, easements and other restrictions before a material commitment. On closing day use fresh evidence for facts that can change: party identity, representative authority, registry and restrictions, payment status and expiring documents.