Preparing an aidat file for resale and exit
When an owner sells an apartment, the relevant aidat question is wider than “is this month paid?” A future buyer, lender or conveyancing adviser may ask for a current debt position, the management plan, the operating project, owners’ resolutions and evidence of any extraordinary contribution already approved. A good resale file therefore explains both the historic balance of the unit and the obligations that have already been created but may fall due after the title transfer.
Bring the unit ledger to an agreed cut-off date
Ask management for a dated statement for the exact independent unit and reconcile it with the seller’s payment receipts. Separate ordinary monthly contributions, arrears, late-payment items, extraordinary advances, capital-project contributions and amounts paid in advance. Do not net unlike items into a single ending balance. A credit balance can coexist with a future approved installment; conversely, a current payable may simply be an ordinary charge whose due date has not yet passed.
Article 20 of Condominium Law No. 634 matters because it defines the basic allocation of common expenses unless another valid arrangement applies. Certain personnel expenses are shared equally, while main-property insurance, common-area maintenance, protection, strengthening and repair, manager remuneration, common-facility operation and associated advances are generally shared in proportion to land share. On resale, check that the unit ledger uses the correct independent unit and land share and that unusual charges can be traced to the proper expense category.
Show the buyer how the current fee was created
The current management plan should be included because Article 28 gives it binding importance in condominium management. The operating project and the owners’ approval are equally relevant. The 22 May 2026 reform under Law No. 7579 strengthened the role of the owners’ assembly in approving the operating project and set rules for a temporary operating project where no approved project exists. A resale pack should therefore identify whether the current monthly figure comes from the approved operating project, a temporary project, or a later special decision.
If a management company simply issues a payment notice, link it to the underlying decision or project. The notice proves that payment was requested; it does not by itself explain the legal or budgetary basis of the amount.
Separate debt existing before sale from future ownership cost
A sale contract needs a clear cut-off rule. If an extraordinary facade, lift, roof or mechanical-system contribution was approved before the sale but payable in installments after transfer, identify the resolution date, total unit share and payment calendar. The parties can then agree who bears it or how the price is adjusted. The buyer should not discover the obligation from the first management statement after moving in.
Similarly, if the seller has prepaid an annual or quarterly amount that covers days after closing, record the credit and the agreed settlement. The absence of a balance due to management on closing day does not automatically mean there is nothing to apportion between buyer and seller.
Use 2026 documents, not obsolete fee narratives
Because the operating-project rules changed in May 2026, an older management explanation may no longer describe the current approval process. Use the actual current operating project and resolution. If the manager is working under a temporary project, record that status and the deadline or owners’ process still pending. Do not describe a temporary figure as a permanently approved aidat.
What the resale package should contain
The clean exit file should contain a current unit ledger, a management debt or balance statement, the latest management plan, current operating project and approving resolution, extraordinary-contribution decisions, relevant payment receipts and a simple reconciliation through the agreed cut-off. If litigation or an objection exists, include it separately rather than presenting a disputed amount as settled.
This documentation improves resale transparency without making an unrealistic promise that future aidat cannot change. The new owner will still be subject to lawful future decisions. The purpose of the exit review is to ensure that historical arrears, approved projects and prepaid amounts are visible and allocated before title transfer, so the apartment does not arrive at the next transaction with an unexplained management balance.