Ownership Share Ratio — Recordkeeping
Good recordkeeping for arsa payı preserves more than a single fraction. It preserves the evidence showing which independent unit the fraction belongs to, what the current registered value is, and how any historical difference was resolved. This matters because a buyer may later need to explain the ownership structure during resale, financing, a common-property dispute or redevelopment. A file that contains only a screenshot of a ratio but not the identity and date of the record is weak evidence.
Keep the current title record used for the purchase
Store the land-registry record that identifies the province, district, neighbourhood, ada/parsel, block, floor, independent-unit number and arsa payı. Preserve the date on which the record was obtained. If a new record is checked at closing, retain that version as the transaction-date evidence rather than overwriting it with a later download.
Preserve the project connection
Where the review uses an approved condominium or construction-servitude project, retain the page or extract that identifies the same independent unit. The value of the project document is the connection between the registered share and the unit, not simply the presence of architectural drawings in the file. If unit numbering has changed, keep the document that maps the old identifier to the new one.
Keep historical versions when they explain a change
Old deeds, court decisions, correction records or administrative documents can be important if the share changed. Do not discard the old version after the correction; label it as historical and place the later authoritative document beside it. This allows a future reader to understand that a difference was resolved rather than assuming that one of the documents was fabricated.
Separate arsa payı evidence from other ownership records
A management plan, aidat ledger, parking allocation or valuation report may refer to the unit but does not have the same function as the registered share. File these documents in their own sections. Cross-reference them only where they explain an issue in the land-share review. This prevents a management percentage from being mistaken for the registered arsa payı.
Record explanations, not undocumented conclusions
If a buyer accepts an unusual share after professional advice, record the factual reason. For example: “current title and approved project both show 24/10,000; older developer schedule showed 20/10,000; correction was registered under the attached document dated ….” A note saying “share checked—OK” is far less useful because it cannot explain what was checked.
Retain transaction correspondence selectively
Keep correspondence that materially explains the ratio, such as a response from the competent authority, a seller’s delivery of a correction document or a professional opinion addressing a real discrepancy. Routine messages arranging viewings do not belong in the share-ratio evidence file. The goal is a compact, intelligible record rather than a dump of every message.
Resale and future review
At resale, obtain a new current registry record rather than relying on the purchase file as proof of today’s status. The historical file remains useful because it shows the earlier chain and can help explain whether the current figure is unchanged. If redevelopment or a major condominium process begins, the old project and share documentation may become particularly relevant.
A well-kept ownership-share file should answer three questions quickly: which unit was reviewed, what arsa payı was registered on the relevant date, and what documentary chain explains any difference. If it can do that without relying on oral memory, the recordkeeping has served its purpose.
Official sources
- TKGM guidance on condominium ownership and construction servitude.
- Law No. 634, Kat Mülkiyeti Kanunu.