Counterparty Confirmation — Maintenance reserve
Primary official evidence
A maintenance reserve should be reviewed as part of the building-management system: management plan, owners’ resolutions, operating budget, approved projects, bank balance, receivables and supplier obligations. A reserve figure alone does not prove adequacy. Confirm each party’s identity, capacity and the account or authority issuing or receiving the relevant record. Any mismatch between the lease, bank record, management statement or tax file needs documented explanation before reliance. Where a fact depends on another party, obtain direct written confirmation from the responsible party and reconcile it with the official or contractual evidence.
Key verification points
A maintenance reserve in a condominium should be tied to a decision, operating budget and identifiable purpose, not presented as an unexplained number in a management spreadsheet. Condominium Law No. 634 regulates owners’ participation in common expenses and advances and links management activity to the management plan, owners’ decisions and operating project. On a unit purchase or management change, the counterparty should therefore confirm not only the claimed reserve balance but also how the amount arose, how much was actually collected and what commitments already attach to it.
Document and identity reconciliation
For Counterparty Confirmation — Maintenance reserve, record unresolved items that can change the reserve position or a unit owner’s obligation, such as an extraordinary collection without clear approval, a disputed allocation, an unexplained bank/ledger difference, overdue supplier liability or a changed work scope.
Timing and change risk
For Counterparty Confirmation — Maintenance reserve, compare the current management plan, owners’ decisions or approved budget, unit allocation basis, reserve ledger and available bank/account records. A manager’s verbal figure is not enough to establish the unit’s obligation.
Decision standard
The primary official references for Counterparty Confirmation — Maintenance reserve are UYAP — Kat Mülkiyeti Kanunu (Law No. 634), Ministry of Environment — 2026 site-fee regulation, Ministry of Justice — Condominium Ownership Law No. 634. Use the current material from those sources and confirm that it refers to the same property, party or transaction detail that the conclusion relies on. Where a fact depends on another party, obtain direct written confirmation from the responsible party and reconcile it with the official or contractual evidence.
Additional source-grounded detail
For Counterparty Confirmation — Maintenance reserve, When management or a seller confirms a reserve balance, reconcile that confirmation with the current bank/account balance, unit ledger, approved budget and any invoices or contracts for work already committed. The counterparty statement is useful evidence of what is being asserted, but the financial records show whether the assertion is supported. Record the date of each source because collections and payments can change the position quickly. Where a fact depends on another party, obtain direct written confirmation from the responsible party and reconcile it with the official or contractual evidence.
Additional source-grounded detail
For Counterparty Confirmation — Maintenance reserve, An exception register for the reserve should identify a shortfall, unreconciled collection, unfunded approved project or disputed allocation separately. State the amount or item that is actually evidenced, the source and date, who is responsible for clarification and what document would close the exception. Do not hide a reserve deficit inside a general “site fees” note or net it against unrelated balances without a documented basis.