Source Freshness Review — Tenant occupancy status

Source Freshness Review — Tenant occupancy status: A tenant or other actual occupant directly affects delivery timing and the buyer’s ability to use the property; a seller’s verbal statement that the unit is “vacant” is not enough. The record focuses on Source Freshness Review within Tenant occupancy status.

Source Freshness Review — Tenant occupancy status

A practical Source Freshness Review workflow for Tenant occupancy status, focused on evidence, timing, change control, exception closure and an auditable decision.

Verified facts relevant to this topic

Purpose of this guide

When to use this review

Before signing, payment, transfer or another irreversible commitment.
When a previously relied-on document, amount, party or date changes.
When an exception remains open near a deadline.
When responsibility moves between people or teams.
When database information conflicts with a primary document or official source.
After closing when an obligation or risk continues to change.

Evidence file

Retain the exact source or document used for the decision.
Record retrieval or receipt date and reviewer identity.
Link each version to the correct property, unit and counterparty.
Preserve prior versions when a document changes.
Record differences between the database and primary evidence.
Do not fill missing facts with undocumented estimates.

Consistency tests

Does every item refer to the same property and unit?
Are party identities, authority and legal capacity consistent?
Is the evidence current enough for this decision moment?
Are amounts, rights, restrictions and dates consistent across records?
Can each approval and exception be linked to the version it concerns?
Can another reviewer reproduce the conclusion from the same file?

Official and primary sources

Ministry of Justice — Turkish Code of Obligations No. 6098 — 15-08-2026
TKGM — Tapu ve Kadastro Genel Müdürlüğü — 15-08-2026
Ministry of Justice — Condominium Ownership Law No. 634 — 15-08-2026

Tenant-occupancy verification

Determine whether the unit is actually occupied, by whom, under what agreement and with what payment/security history. A sale does not automatically erase every tenancy issue.

Review lease, notices, litigation/mediation status and possession arrangements before pricing or closing.

Verified analysis for this topic

Topic-specific application: A practical Source Freshness Review workflow for Tenant occupancy status, focused on evidence, timing, change control, exception closure and an auditable decision. Refresh the source after a change in party, amount, property status or before an irreversible transaction step. For a source-freshness review, record the issuing authority, retrieval date and the event that makes the evidence stale.

How do you know that “tenant occupied” is still current?

An old lease or a previous listing is not enough. Obtain recent evidence of actual possession: is the tenant still using the unit, is rent still being paid, is there renewal or termination correspondence, and who controls the keys? If the seller says the tenant has left, look for contemporaneous handover evidence such as key return and final meter readings rather than changing the property status from an oral statement alone.

Conversely, expiry of a written lease term does not automatically mean that the unit is vacant. The relationship must be read under the Turkish Code of Obligations and against current facts, including any notice, dispute, mediation or court process. If the buyer will acquire a tenanted property, refresh the lease file, payment history and latest correspondence before signature so the buyer understands the relationship that will continue after ownership changes.

The freshness review is complete when the file states who occupies the property now, on what basis and which dated evidence supports that conclusion. Any conflict between the lease, party statements, payments and inspection remains visible until it is resolved.

If a property manager or collection agent was involved, confirm that its authority has not ended; a recent receipt from an agent does not by itself prove that the agent still represents the landlord today.

Frequently asked questions

Does an old lease prove that the tenant still occupies the property today?

No. A lease proves a contractual relationship at a point in time, but not current physical possession by itself. Reconcile it with recent payments, keys, notices, handover evidence and, where appropriate, a physical inspection close to the decision date.

What evidence is strongest for refreshing tenant occupancy status?

Combine the lease and amendments with the latest payment/collection record, any vacation or termination notice, key handover and physical inspection or signed possession record where relevant. The goal is one consistent picture of who actually controls the unit on the relevant date.

What happens to a lease when ownership of the property changes?

Article 310 of the Turkish Code of Obligations provides that the new owner becomes a party to the lease when the property changes hands. A sale therefore should not be treated as automatically ending occupancy; the current lease and physical status must still be checked.

When should occupancy status be rechecked?

Recheck after any vacation notice, termination agreement or key handover, and immediately before a sale or possession delivery. Occupancy can change quickly, so information that was correct weeks earlier may no longer reflect the unit on the transaction date.

Is a property manager’s statement alone enough to establish occupancy?

It is better treated as supporting evidence rather than the sole proof. Reconcile it with recent payment, handover, inspection or party communications, and confirm that the manager or collection agent still has authority if that authority could have ended.

Source Freshness Review — Tenant occupancy status